Vexa Labs consultants meeting with a client in a modern office

Automation. Integration. Results.

We transform operations. We reduce costs.

We design and develop custom systems that automate processes, integrate tools, and scale with your company.

Book a Free Consultation See Our Solutions

Trusted by

20+ clients

satisfied across Costa Rica, LATAM and the US

Who we are

Who we are

A senior software studio for businesses that run on operations

Inventory, sales, field work, clients — we turn the spreadsheets and chats holding your company together into one reliable system.
Vexa Labs team working alongside a client
Vexa Labs consultant reviewing the system with a business owner

Proven results

20+ custom systems delivered across Costa Rica, LATAM and the US

98%

client satisfaction on post-project surveys

How we work

Fixed price, senior team, delivery in weeks — not months

You get a clear proposal before we write a line of code, and you own 100% of what we build.
Vexa Labs consultant walking the team through the Discovery, Build and Deploy process on a whiteboard

What we build

Two things we do better than anyone

Industrial-grade software for operations, and AI agents that take work off your team's plate. Everything else we build starts from one of these two.

Industrial applications & automation

Plant-floor software that runs your operation in real time

We connect machines, work orders, inventory and people in one system: production and maintenance tracking, SCADA/PLC integrations, alerts and KPIs your managers can act on.

  • Production, maintenance & HSE work orders
  • PLC / SCADA / ERP integrations
  • Live OEE, downtime and throughput dashboards
  • Alerts by WhatsApp, email or on the floor
See how it works

Applications with AI agents

Agents that answer, classify, follow up and execute — inside your systems

Not a chatbot bolted on. We build agents connected to your data and tools that handle intake, quoting, scheduling and support, with human approval where it matters.

  • Connected to your CRM, ERP, inventory and calendar
  • Handles WhatsApp, email and web at once
  • Human-in-the-loop for sensitive actions
  • Full audit log of every decision
See how it works

More solutions

Inventory, POS, CRM, e-commerce, mobile apps and more

View all services

Why Vexalabs

Built for businesses that demand results

We are not a generic dev shop. We specialize in building systems that directly impact your bottom line.

Senior-Level Team Only

Every developer on your project has 5+ years of experience. No juniors, no learning on your dime.

Fixed Price, No Surprises

You get a detailed proposal with exact costs before we write a single line of code. The price doesn't change.

You Own Everything

100% of the code, data, and infrastructure is yours. No vendor lock-in, no recurring licensing fees.

Dedicated Project Manager

A single point of contact who speaks your language — business, not tech jargon. Weekly updates guaranteed.

Post-Launch Support

We don't disappear after delivery. Maintenance plans, bug fixes, and feature additions whenever you need them.

Enterprise-Grade Security

SSL, encrypted databases, role-based access, audit logs. Your data is protected with industry best practices.

20+
Projects Delivered
98%
Client Satisfaction
99.9%
Uptime Guarantee
4-11
Weeks to Launch
Consultant smiling during a strategy session in front of a process diagram

Helping fast-moving businesses scale with purpose

Book a 30-minute call. We will map your operation and tell you exactly what to build first.

Set an appointment

Industries

Our experience spans every industry and operation

From a two-bay auto shop to industrial maintenance contractors, the problems repeat: lost information, slow follow-up, no visibility. We have solved them before.

6 wks

57 Garage · delivery time

8 wks

Grupo Ingenia · delivery time

Our Process

How it works to work with us

You don't need to know about technology. Our process is designed so you focus on your business while we handle the technical side.

  1. 01 30-45 min call

    We Talk

    No commitments. Tell us what your business needs and what problems you want to solve. We ask the right questions.

  2. 02 Less than 5 days

    Clear Proposal

    We send you a proposal with the solution, delivery timeline, and cost. No fine print, no surprises.

  3. 03 1-2 weeks

    Design Together

    Before writing any code, we show you how your system will look and work. You approve or suggest changes.

  4. 04 2-6 weeks

    Build & Update

    Our team builds your solution and sends you regular updates. You can see progress at all times.

  5. 05 1-2 weeks

    Launch & Support

    We deliver your working system, train your team, and stay available for support and new features.

Delivered Projects

Projects we've delivered

Real systems built for real businesses — from the first conversation to a working product.

Sergio, Owner at 57 Garage
“We used to run the whole shop on Excel and WhatsApp. Vexalabs built us a system where we see every vehicle, every quote and every payment in real time. It completely changed how we operate.”
SG

Sergio

Owner · 57 Garage

Success story · Automotive workshop

57 Garage

All-in-one management system for an auto repair shop: vehicle intake, work orders, quotes, invoicing, parts, mechanic commissions and receivables — in one real-time dashboard.

6 wks

delivery time

100%

vehicle traceability

View full case
Esteban Quesada, Operations Manager at Grupo Ingenia
“We manage work orders, technicians and HSE procedures for several industrial clients. The platform gave us full control and traceability — nothing slips through the cracks anymore.”
EQ

Esteban Quesada

Operations Manager · Grupo Ingenia

Success story · Industrial engineering & maintenance

Grupo Ingenia

Work-order and project management platform for an engineering & maintenance firm: work orders, technician assignment, projects, warranties, HSE procedures and contractor control.

8 wks

delivery time

0

overdue work orders

View full case
View all projects

Technology

Modern stack, proven results

We use the latest technologies trusted by companies like Netflix, Airbnb, and Shopify.

  • React
  • Next.js
  • React Native
  • Tailwind CSS
  • Node.js
  • Python
  • PostgreSQL
  • Redis
  • AWS
  • Vercel
  • Docker
  • CI/CD
  • Stripe
  • SendGrid
  • Twilio
  • OpenAI
  • Resend
  • Supabase

FAQs

Frequently asked questions

Everything you need to know about working with us.

Do I need to know about technology to work with you?
No. You just need to know what problem you want to solve. We handle all the technical aspects and explain every decision in simple language.
How much does a system cost?
It depends on the size and complexity. Simple projects can start from $3,000. We always give you a fixed-cost proposal before starting, with no surprises.
How long does it take to be ready?
Between 4 and 11 weeks total. Basic systems can be ready in 4-6 weeks. We give you a specific delivery date in the proposal.
Does the system work on mobile?
Yes. All our systems are accessible from phones, tablets, and computers. If you need a downloadable app for Android or iPhone, we develop that too.
What happens if I need a change after delivery?
We offer maintenance plans for adjustments, improvements, and new features. We can also quote specific changes independently.

Trusted by companies across Latin America and the US

  • 57 Garage
  • Grupo Ingenia
  • Multiflexcr
  • Viktour
  • GymGo
  • Nutrixa

Let's connect

Have a problem technology can solve?

Tell us your idea or your problem. We'll respond within 24 hours with a clear proposal, estimated cost, and a specific delivery date.

We respond within 24 hours. jairo@vexalabs.co

Working session in a modern boardroom

Costa Rica (CST) · Mon–Fri 8 am–6 pm · Serving Costa Rica, LATAM, USA & Canada

Privacy Policy

Last updated: September 2026

1. Information We Collect

We collect information you provide directly through our contact form, including your name, email address, and project details. We also automatically collect basic analytics data such as page views and referral sources through privacy-respecting analytics tools.

2. How We Use Your Information

We use the information we collect to: respond to your inquiries and project requests, communicate with you about our services, improve our website and user experience, and comply with legal obligations. We do not sell, rent, or share your personal information with third parties for marketing purposes.

3. Data Storage & Security

Your data is processed through secure, encrypted channels. Contact form submissions are sent via Resend (our email service provider) and stored only in our business email. We implement industry-standard security measures to protect your information.

4. Cookies

Our website uses essential cookies for basic functionality, plus analytics and ad-measurement tools (such as Meta Pixel) to understand how our campaigns perform. You can block them in your browser settings.

5. Your Rights

You have the right to: access the personal data we hold about you, request correction or deletion of your data, opt out of any communications, and lodge a complaint with a data protection authority. To exercise these rights, contact us at jairo@vexalabs.co.

6. Changes to This Policy

We may update this privacy policy from time to time. Any changes will be posted on this page with an updated revision date.

7. Contact

If you have questions about this privacy policy, please contact us at jairo@vexalabs.co.

Terms of Service

Last updated: September 2026

1. Services

Vexa Labs provides custom software development services including but not limited to: web applications, mobile applications, business management systems, e-commerce platforms, and digital integrations. All project scopes, timelines, and deliverables are defined in individual project agreements.

2. Intellectual Property

Upon full payment, all source code, documentation, and assets developed for your project are transferred to you. You retain 100% ownership of the final deliverables. Vexa Labs retains the right to use general knowledge, techniques, and non-proprietary tools developed during the engagement.

3. Confidentiality

We treat all client information, business data, and project details as confidential. We will not disclose your proprietary information to third parties without your written consent, except as required by law.

4. Payment Terms

Payment terms, milestones, and schedules are defined in each project agreement. Unless otherwise agreed, projects require an upfront deposit before work begins. Late payments may result in project suspension.

5. Project Changes

Changes to project scope after agreement are handled through a change request process. Significant scope changes may affect timelines and costs, which will be communicated and agreed upon before implementation.

6. Warranties & Liability

We deliver software with a post-launch warranty period (defined per project) during which we fix bugs at no additional cost. Our total liability is limited to the fees paid for the specific project. We are not liable for indirect, incidental, or consequential damages.

7. Termination

Either party may terminate a project agreement with 15 days written notice. Upon termination, you receive all work completed up to that point. Fees for completed work are non-refundable.

8. Governing Law

These terms are governed by applicable law. Any disputes will be resolved through good-faith negotiation first, and if necessary, through binding arbitration.

9. Contact

For questions about these terms, please contact us at jairo@vexalabs.co.