Software built around how your operation actually works

From the plant floor to the front desk. We design, build and support the systems your business runs on — with a fixed price and a delivery date.

Book a free consultation See our projects
Vexa Labs engineer reviewing a plant-floor dashboard on a tablet

What we build

Two things we do better than anyone

Industrial-grade software for operations, and AI agents that take work off your team's plate. Everything else we build starts from one of these two.

Industrial applications & automation

Plant-floor software that runs your operation in real time

We connect machines, work orders, inventory and people in one system: production and maintenance tracking, SCADA/PLC integrations, alerts and KPIs your managers can act on.

  • Production, maintenance & HSE work orders
  • PLC / SCADA / ERP integrations
  • Live OEE, downtime and throughput dashboards
  • Alerts by WhatsApp, email or on the floor
See how it works

Applications with AI agents

Agents that answer, classify, follow up and execute — inside your systems

Not a chatbot bolted on. We build agents connected to your data and tools that handle intake, quoting, scheduling and support, with human approval where it matters.

  • Connected to your CRM, ERP, inventory and calendar
  • Handles WhatsApp, email and web at once
  • Human-in-the-loop for sensitive actions
  • Full audit log of every decision
See how it works

All solutions

Everything we build

Every system below is built to measure, integrates with what you already use, and is 100% yours.

01

Inventory & Warehouse

Full control of your stock: entries, exits, low-level alerts, and automatic reports. Say goodbye to spreadsheets and manual errors.

What's included

  • Stock by warehouse, location and lot
  • Barcode / QR scanning from any phone
  • Minimum-stock alerts and purchase suggestions
  • Kardex, valuation and movement history

Ideal for

  • Hardware stores and distributors with multiple locations
  • Logistics warehouses and distribution centers
  • Pharmacies with expiration date tracking
Request this system

02

Point of Sale (POS)

Fast sales from any device, electronic invoicing, cash register, multiple cashiers, and real-time sales reports.

What's included

  • Sales in under 10 seconds, touch or keyboard
  • Electronic invoicing compliant with local tax rules
  • Cash-register open/close and multiple cashiers
  • Works offline and syncs when back online

Ideal for

  • Restaurants and coffee shops
  • Retail stores and boutiques
  • Supermarkets and convenience stores
Request this system

03

Appointments & Bookings

Your clients book online 24/7, receive automatic reminders, and you keep your schedule organized without calls or messages.

What's included

  • Public booking page and WhatsApp confirmations
  • Automatic reminders 24 h and 1 h before
  • Staff calendars, rooms and resources
  • No-show tracking and deposits

Ideal for

  • Medical and dental clinics
  • Beauty salons and spas
  • Auto repair shops
Request this system

04

Client Portal & CRM

Your clients access their orders, invoices, and account status online. You track every client and sales opportunity.

What's included

  • Client portal: orders, invoices, balances
  • Pipeline of leads and opportunities
  • Activity log per client and follow-up tasks
  • Credit limits and account statements

Ideal for

  • Professional services firms
  • Distributors with credit accounts
  • Real estate and insurance agencies
Request this system

05

Orders & Delivery

Order management from placement to delivery: driver assignment, real-time tracking, digital signatures, and client notifications.

What's included

  • Order intake from web, WhatsApp or POS
  • Route planning and driver assignment
  • Live GPS tracking and delivery photos / signatures
  • Automatic client notifications

Ideal for

  • Delivery and courier companies
  • Product distributors
  • Stores with home delivery
Request this system

06

Dashboards & Reports

Make decisions with real data. Visualize sales, expenses, team performance, and key metrics from any device.

What's included

  • KPIs from all your systems in one place
  • Sales, margin, expenses and team performance
  • Scheduled reports by email or WhatsApp
  • Role-based views for owners, managers and staff

Ideal for

  • Managers who need full visibility
  • Companies with multiple locations
  • Franchises monitoring points of sale
Request this system

07

Online Store (E-commerce)

Your catalog online with shopping cart, payment gateway, order management, and synchronization with your physical inventory.

What's included

  • Catalog, cart and card or bank-transfer payments
  • Inventory synced with your physical store
  • Order management and shipping labels
  • Discounts, coupons and B2B price lists

Ideal for

  • Stores wanting to sell online
  • Producers selling direct to consumers
  • B2B companies with wholesale catalogs
Request this system

08

Mobile App

An app on your clients', employees', or drivers' phones. Available for Android and iPhone from a single codebase.

What's included

  • Android and iPhone from one codebase
  • Push notifications and offline mode
  • Sign in by phone, QR or company account
  • Published on both app stores under your brand

Ideal for

  • Loyalty apps for your customers
  • Field apps for your sales team
  • Delivery apps with GPS tracking
Request this system

Our Process

How it works to work with us

You don't need to know about technology. Our process is designed so you focus on your business while we handle the technical side.

  1. 01 30-45 min call

    We Talk

    No commitments. Tell us what your business needs and what problems you want to solve. We ask the right questions.

  2. 02 Less than 5 days

    Clear Proposal

    We send you a proposal with the solution, delivery timeline, and cost. No fine print, no surprises.

  3. 03 1-2 weeks

    Design Together

    Before writing any code, we show you how your system will look and work. You approve or suggest changes.

  4. 04 2-6 weeks

    Build & Update

    Our team builds your solution and sends you regular updates. You can see progress at all times.

  5. 05 1-2 weeks

    Launch & Support

    We deliver your working system, train your team, and stay available for support and new features.

Let's connect

Have a problem technology can solve?

Tell us your idea or your problem. We'll respond within 24 hours with a clear proposal, estimated cost, and a specific delivery date.

We respond within 24 hours. jairo@vexalabs.co

Working session in a modern boardroom

Costa Rica (CST) · Mon–Fri 8 am–6 pm · Serving Costa Rica, LATAM, USA & Canada

Privacy Policy

Last updated: September 2026

1. Information We Collect

We collect information you provide directly through our contact form, including your name, email address, and project details. We also automatically collect basic analytics data such as page views and referral sources through privacy-respecting analytics tools.

2. How We Use Your Information

We use the information we collect to: respond to your inquiries and project requests, communicate with you about our services, improve our website and user experience, and comply with legal obligations. We do not sell, rent, or share your personal information with third parties for marketing purposes.

3. Data Storage & Security

Your data is processed through secure, encrypted channels. Contact form submissions are sent via Resend (our email service provider) and stored only in our business email. We implement industry-standard security measures to protect your information.

4. Cookies

Our website uses essential cookies for basic functionality, plus analytics and ad-measurement tools (such as Meta Pixel) to understand how our campaigns perform. You can block them in your browser settings.

5. Your Rights

You have the right to: access the personal data we hold about you, request correction or deletion of your data, opt out of any communications, and lodge a complaint with a data protection authority. To exercise these rights, contact us at jairo@vexalabs.co.

6. Changes to This Policy

We may update this privacy policy from time to time. Any changes will be posted on this page with an updated revision date.

7. Contact

If you have questions about this privacy policy, please contact us at jairo@vexalabs.co.

Terms of Service

Last updated: September 2026

1. Services

Vexa Labs provides custom software development services including but not limited to: web applications, mobile applications, business management systems, e-commerce platforms, and digital integrations. All project scopes, timelines, and deliverables are defined in individual project agreements.

2. Intellectual Property

Upon full payment, all source code, documentation, and assets developed for your project are transferred to you. You retain 100% ownership of the final deliverables. Vexa Labs retains the right to use general knowledge, techniques, and non-proprietary tools developed during the engagement.

3. Confidentiality

We treat all client information, business data, and project details as confidential. We will not disclose your proprietary information to third parties without your written consent, except as required by law.

4. Payment Terms

Payment terms, milestones, and schedules are defined in each project agreement. Unless otherwise agreed, projects require an upfront deposit before work begins. Late payments may result in project suspension.

5. Project Changes

Changes to project scope after agreement are handled through a change request process. Significant scope changes may affect timelines and costs, which will be communicated and agreed upon before implementation.

6. Warranties & Liability

We deliver software with a post-launch warranty period (defined per project) during which we fix bugs at no additional cost. Our total liability is limited to the fees paid for the specific project. We are not liable for indirect, incidental, or consequential damages.

7. Termination

Either party may terminate a project agreement with 15 days written notice. Upon termination, you receive all work completed up to that point. Fees for completed work are non-refundable.

8. Governing Law

These terms are governed by applicable law. Any disputes will be resolved through good-faith negotiation first, and if necessary, through binding arbitration.

9. Contact

For questions about these terms, please contact us at jairo@vexalabs.co.